Glossary
Comment
Additional information that describes a document.
The comment may have a different meaning based on the document type.
Below are some common abbreviations and terms that may appear in the comments:
| Abbreviation |
Description |
| Agri Comm |
Agricultural Commitment |
| Agmt |
Agreement |
| Approp |
Appropriation |
| Assn |
Assignment of Mortgage |
| Assn/L |
Assignment of Lease |
| Assn/LR |
Assignment of Lease & Rents |
| Assn/R |
Assignment of Rents |
| Assn/Rerec |
Assignment of Re-Record |
| Contr/Sale |
Contract of Sale |
| Corr/Assn |
Correction Recording |
| County |
Court where the case resides (for Clerk's Minutes type documents). |
| Corr/Rec |
Correction Recording |
| Ctf/Approv |
Certificate of Approval |
| Ctf/Dpftl |
Certificate of Discharge of property from Federal Tax Lien |
| Declar |
Declaration |
| Dsch |
Discharge of Mortgage |
| Ease |
Easement |
| Estop/Ctf |
Estoppel Certificate |
| Forest/Tl |
Forest Tax Law |
| Lease |
Lease |
| PA |
Power of Attorney (These documents are recorded in deeds.) |
| PM |
Postponement of Mortgage |
| Rel |
Release |
| Rel/Etl |
Release of Estate Tax Lien |
| Rel/Judg |
Release of Judgment |
| ReRecord |
Re-Record instrument |
| Rev PA |
Revocation of Power of Attorney |
| RW |
Right of way |
| Supreme |
Court where the case resides (for Clerk's Minutes type documents). |
| Term |
Termination |
Complement Name
Additional name of an individual or business associated with the document.
Date Recorded
The date on which the document was recorded in the County Clerk's office.
Doc #
When a document is recorded it is assigned a sequential number.
This number, combined with the year it was recorded and the document type, makes the document number unique.
Some documents are assigned a letter which is appended to the sequential document number to differentiate between documents within a document type.
The following describes the meaning of the letters assigned to various document types:
| Document Type |
Letter |
Description |
| Mortgage |
A |
Indicates an assignment from one lending company to another. |
|
D |
Indicates a discharge of mortgage.
This document is filed by the lender when a mortgage has been paid in full.
|
| Judgment |
T |
Indicates a transcript of judgment. |
|
C |
Indicates a Clerk’s Minutes Judgment.
It is a court case recorded in Clerk’s Minutes and has been awarded a settlement.
|
|
D |
Indicates a default judgment |
| Consolidated Liens |
AP |
Indicates Assignment of Proceeds. |
|
B |
Indicates Building Loan. |
|
C |
Indicates Order appointing Receiver |
|
CB |
Indicates Criminal Bail Bond. |
|
CL |
Indicates Condo Lien. |
|
CV |
Indicates Crime Victim Lien. |
|
F |
Indicates UCC Financing Statement. |
|
G |
Indicates State Aid Grant Lien. |
|
HL |
Indicates Hospital Lien. |
|
M |
Indicates Mechanics Lien |
|
MED |
Indicates Medicaid Lien |
|
NA |
Indicates Notice of Assignment |
|
NL |
Indicates Notice of Lending |
|
NRE |
Indicates Notice of Real Estate Lien |
|
NEL |
Indicates Notice of Environmental Lien |
|
PWL |
Indicates Public Welfare Lien |
|
SB |
Indicates Surety Bond |
|
SKL |
Indicates Stable Keepers Lien |
EC (Error / Correction)
Indicates that the document had an error corrected.
E indicates the party that had an error.
C indicates the party with the corrected information.
Liber / Page
Liber / Page was used prior to document imaging to indicate the location of a document.
Liber refers to the book number and page refers to the page within that book.
LP (Lis Pendens)
Notice that a lawsuit has been filed.
Name
Identifies the person(s) or business(es) recorded on the documents.
Party Type
Party types are specific to a particular document type.
The relationship between party type and document type is shown below:
| Document Type |
Party Types |
| Clerk's Minutes / LP |
Plaintiff
Defendant |
| Consolidated Liens |
Plaintiff
Defendant |
| Deed |
Grantee
Grantor |
| Delinquent Taxes |
No Party Types |
| Federal Tax Lien |
Plaintiff
Defendant |
| Judgment |
Plaintiff
Defendant |
| Mortgage |
Mortgagee
Mortgagor |
| Tax Sales |
No Party Types |
Sat (Satisfaction)
An S indicates that certain documents have been satisfied:
| Document Type |
Explanation |
| Consolidated Liens |
Money owed has been paid. |
| Delinquent Taxes |
Property taxes have been paid. |
| Federal Tax Liens |
Taxes and penalties have been paid to the IRS. |
| Judgment |
The money awarded to the plaintiff by the court has been paid by the defendant. |
| Mortgage |
Mortgage has been paid. |
| Tax Sales |
Property taxes have been paid. |
Municipality
When searching mortgages and deeds this represents the town in which the property is located.
Type
The document type. The following types of documents are available to be searched.
Please note that not all document types have images available.
View document availability.
| Document Type |
Description |
| Clerk’s Minutes (Clerks Min/LP) |
Court cases |
| Consolidated Liens |
Unpaid debt |
| Deed |
Title to real estate |
| Delinquent Taxes |
Unpaid property taxes |
| Federal Tax Liens |
Unpaid taxes to the IRS |
| Judgments |
Court decision made following a lawsuit |
| Mortgage |
Real estate loan |
| Tax Sales |
Unpaid property taxes |
Year
The year in which the document is recorded.
View document availability.